In logistics, timing and accuracy are everything. The moment a pallet leaves the picking zone, the clock starts ticking. Every delay, missing label or loading error costs time, money and customer trust. That’s where Clarus WMS steps in.
By integrating seamlessly with Qargo TMS, Clarus bridges the gap between warehouse and transport. Orders flow directly from picking to planning to loading, with zero double entry and full traceability. It’s simple, reliable, and proven in live operations with companies like Welch’s Transport.
What dispatch and transport challenges does Clarus WMS solve for Qargo users?
When warehouse and transport systems don’t talk, people pay the price. Dispatch teams end up buried in paperwork. Drivers wait for jobs that aren’t ready. And planners chase missing data just to get a load on the road.
Clarus fixes that disconnect.
With a live link between Clarus and Qargo, every step (from final pick confirmation to vehicle load) is connected and visible in one workflow. Once an order hits 100% pick completion, it’s automatically marked for dispatch and queued for transport planning in Qargo. No spreadsheets. No manual uploads. No phone calls to confirm what’s ready.
The result is a warehouse-to-transport handoff that actually flows.
Common issues solved with Clarus + Qargo:
- Manual re-entry of orders or trip data
- Late or missing dispatch notes
- Unclear load status between warehouse and transport teams
- Errors in vehicle or network allocations
- Lack of visibility once pallets leave the warehouse
Clarus replaces these pain points with live data sync, automated triggers, and simple tools your team already knows how to use.
How does Clarus streamline warehouse-to-transport workflows with Qargo?
Think of Clarus as the control centre between warehouse and road. Once orders are picked, Clarus automatically pushes load details into Qargo for planning.
1. Simple Dispatch Workflows
As soon as a sales order is picked and verified, Clarus flags it for dispatch. The dispatch note is instantly available as a downloadable PDF—ready to print, attach to pallets, or upload straight into the corresponding Qargo job.
The warehouse team doesn’t need to check with planning. The system tells them exactly what’s ready to go.
2. Trip Sheet Generation and Scanning
Once the planner allocates the job in Qargo, Clarus pulls that data back in automatically. A trip sheet is generated and can be printed, scanned, or sent digitally to the yard team.
The trip sheet acts as the bridge between systems—linking Qargo’s transport plan with Clarus’s warehouse records. Scanning that trip sheet triggers the loading workflow and validates every pallet as it’s placed on the vehicle.
3. Load Allocation to Vehicles or Networks
Whether you’re running your own fleet or using a third-party network, Clarus handles both with ease. The warehouse operator scans the trip sheet, and Clarus confirms the assigned vehicle or carrier from Qargo. Every pallet loaded is logged against that specific trip.
Once complete, Clarus updates the load status, giving both warehouse and transport teams live confirmation that the job is ready to depart.
4. Automation of Transport Prep Tasks
Clarus eliminates the most repetitive parts of dispatch prep. Dispatch notes, trip sheets, and load records are automatically generated. Pallet validation is handled through barcode scanning, and transport paperwork is aligned automatically with the TMS job.
The entire process happens without extra admin or third-party software. Your warehouse and transport systems stay in sync, all within Clarus and Qargo.
Can Clarus WMS help us reduce paperwork and loading errors before shipment?
Absolutely… and that’s where Clarus truly earns its keep.
Every warehouse manager knows the risk that comes with manual dispatch steps. A missing label. A load assigned to the wrong trailer. Paperwork that lags behind reality. Clarus tackles those risks head-on with built-in automation and real-time validation.
Less paperwork
Clarus automatically generates and stores dispatch notes and trip sheets as digital PDFs. They can be printed if needed, but most teams now use them electronically. That means no more handwritten notes or piles of job sheets on the desk.
Fewer loading errors
With Clarus, every pallet is scanned as it’s loaded. The system checks that the pallet belongs to the correct order, the correct trip, and the correct vehicle. Any mismatch triggers an instant alert—before the lorry door closes.
Faster reconciliation
Because Clarus syncs back with Qargo in real time, planners always know which loads are in progress or complete. If something changes mid-shift (a last-minute vehicle swap or an urgent order addition) the system keeps both sides up to date automatically.
Reduced admin overhead
Dispatch and transport paperwork used to mean an hour at the end of every shift. Now, with Clarus, it’s handled as part of the workflow. You pick, dispatch, load, and confirm—all without jumping between systems.
While every operation is different, customers typically report that these improvements save significant time per dispatch cycle and dramatically reduce error rates.
What does a real-world Clarus + Qargo workflow look like?
Let’s take a look at Welch’s Transport, who use Clarus WMS integrated with Qargo every day. Their dispatch process shows exactly how the two systems work together… from pallet pick to vehicle load.
Step 1: Sales Order Created in Clarus
The planner raises a new sales order in Clarus—say, 26 pallets ready to ship. As soon as the order is confirmed, it’s automatically pushed to Qargo for route planning.
Step 2: Order Appears in Qargo
Within moments, the order shows up in Qargo’s planning screen. The planner assigns it to a specific driver or vehicle by simple drag-and-drop. Qargo then pushes those trip details straight back to Clarus.
Step 3: Order Picked and Marked Ready
In the warehouse, the team picks all 26 pallets. Once complete, Clarus marks the order as 100% picked and ready for dispatch. A dispatch note PDF is generated automatically. It can be printed and affixed to the pallets or uploaded directly to the corresponding Qargo job.
Step 4: Trip Sheet Generated and Scanned
The planner prints the trip sheet from Clarus and hands it to the yard team. The loader scans the trip sheet on their handheld device, which brings up the corresponding load in Clarus. The screen shows exactly which driver, vehicle, and number of pallets are assigned.
Step 5: Loading the Vehicle
As pallets are loaded, each barcode is scanned to confirm it matches the trip allocation. Any mismatch—wrong pallet, wrong vehicle, or missing item—is flagged immediately. Once all pallets are scanned and loaded, Clarus confirms the load as complete and updates Qargo in real time.
Step 6: Departure Confirmed
When the driver pulls away, both Clarus and Qargo show the job as dispatched. The transport planner can track progress in Qargo, while the warehouse team sees live confirmation that the load left on time and in full.
The Outcome at Welch’s
Before Clarus, Welch’s had a manual dispatch process involving handwritten notes, duplicated data entry, and back-and-forth calls between warehouse and planning. Now, everything runs on one continuous flow:
- No missed pallets
- No duplicate job sheets
- Live visibility across both systems
- Full traceability from pick to delivery
Their dispatch process is simpler, faster, and far less error-prone—because the WMS and TMS now work as one.
Want a WMS that integrates smoothly with Qargo?
If you’re tired of chasing paperwork and reconciling data between warehouse and transport systems, Clarus WMS gives you a simpler way forward.
Our integration with Qargo is ready to go out of the box.. no developers, middleware, or custom scripts required. You’ll get a connected workflow that brings clarity, control, and confidence back to your dispatch process.
From pick confirmation to trip planning to vehicle load, everything happens in sync. One version of the truth, shared across your operation.
Ready to simplify your dispatch workflow?
Book a demo with our team and see how Clarus and Qargo can help your operation move faster, with fewer errors and less admin.
FAQs
1. Do we need custom development to connect Clarus WMS and Qargo TMS?
No. The integration is pre-built and ready to use. There’s no need for third-party software or bespoke code. Once enabled, the systems communicate automatically using secure API connections.
2. How does Clarus handle dispatch paperwork?
Clarus automatically generates dispatch notes, trip sheets, and load records. These can be printed, downloaded, or uploaded digitally to Qargo. It removes manual document prep and ensures every load has a complete audit trail.
3. Can Clarus work with both own-fleet and third-party carriers?
Yes. Clarus supports both. You can allocate loads to your own vehicles or network carriers directly from Qargo, and Clarus will reflect those allocations in real time during loading.
4. What happens if a pallet is loaded incorrectly?
When scanning during load, Clarus validates each pallet against the trip. If a pallet doesn’t belong to that trip or vehicle, the system raises an alert instantly. This helps prevent dispatching the wrong stock and protects delivery accuracy.
5. How long does it take to go live with Clarus + Qargo?
Most sites can get the integration live in a matter of days, depending on setup and training needs. The workflow is intuitive and designed for rapid adoption—teams are typically comfortable using it after minimal onboarding.