Clarus WMS connects to VirtualStock

Clarus WMS connects directly to VirtualStock so ecommerce and operations teams can manage orders, stock and despatch from one place. Once connected, VirtualStock sales orders pass into Clarus, you allocate by quantity in the WMS, and shipment confirmations with tracking flow back to VirtualStock. Inventory availability is kept in sync so listings and partner promises remain accurate. Label data and sales order line information are shared between Clarus and VirtualStock for clean packing and consistent updates. No third-party middleware or coding is required.

What are WMS integrations with VirtualStock and how does Clarus support them?

A WMS integration with VirtualStock links marketplace and dropship orchestration to the warehouse processes that control fulfilment. The pattern is straightforward, orders in from VirtualStock, controlled allocation and fulfilment in Clarus WMS, then tracking and stock updates back to VirtualStock.

Clarus WMS supports this model in a dependable, warehouse-first way:

• Sales order pass-through from VirtualStock to Clarus
  New VirtualStock orders import into Clarus with order headers, buyer and delivery details, and full line items with quantities, ready for allocation and picking.
• Toewijzen op hoeveelheid in Clarus
  Teams allocate stock at order or line level before work reaches the floor. Reservations are explicit and controlled so priorities are clear.
• Labelgegevens en informatie over verkooporderegels gedeeld
  Clarus houdt de labelvelden naast de context op regel-niveau, zodat geprinte labels en bevestigingen overeenkomen met wat er daadwerkelijk is ingepakt.
• Bestellingen, tracking en voorraad gesynchroniseerd gehouden
  At despatch, Clarus posts shipment confirmations with tracking back to VirtualStock and updates available inventory to match warehouse reality.

How does Clarus manage order and inventory syncing with VirtualStock?

Clarus WMS focuses on the essential data paths that keep operations predictable and easy to support.

Inbound naar Clarus WMS

• VirtualStock sales orders arrive with buyer details, delivery addresses and line items with quantities, plus any packing notes that matter on the floor.
• Statuszichtbaarheid in Clarus toont nieuwe, lopende en voltooide bestellingen in één weergave voor eenvoudige triage.

Binnen Clarus WMS

• Allocatie op basis van hoeveelheid reserveert wat u van plan bent te verzenden en maakt toezeggingen inzichtelijk voor supervisors en pickteams.
• Pick and pack volgen uw geconfigureerde workflows, inclusief scannerbevestigingen waar gebruikt.
• Label generation uses the shared label data and line context so paperwork and carrier labels reflect parcel contents.

Outbound back to VirtualStock

• Shipment confirmations including tracking numbers are posted when you despatch.
• Voorraadupdates passen de beschikbare voorraad aan na pickingen, ontvangsten en aanpassingen.
• Line-level fidelity is preserved so what you fulfil is what VirtualStock records.

Is any development work needed to set up WMS integrations with VirtualStock?

No. The VirtualStock connection is provided natively in Clarus WMS. You authorise Clarus with your VirtualStock account, confirm permissions for order import and stock export, then choose a small set of operational preferences. There is no middleware to host and no custom scripts to maintain for a standard deployment. If you prefer staged rollouts, you can connect a test environment first, validate order import and updates, then connect live when ready.

What’s the fastest way to connect Clarus WMS to VirtualStock?

Setup is intentionally simple and follows three steps:

1. Connect your VirtualStock account to Clarus
   Authorise Clarus WMS with your VirtualStock credentials and confirm the required scopes for orders and inventory.
2. Bestellingen, tracking en voorraad beginnen te synchroniseren
   New VirtualStock orders appear in Clarus. When you complete shipments, tracking and confirmations post to VirtualStock, and inventory availability updates follow.
3. Beheer alles vanaf één dashboard
   Wijs artikelen toe op basis van hoeveelheid, voer orderverzameling uit, druk etiketten af en bevestig de verzending in Clarus. Houd vanuit één plek het overzicht over bestellingen, tracking en voorraad voor alle kanalen.

Voor de standaard workflow is geen middleware of code van derden vereist.

How does allocation by quantity help with VirtualStock fulfilment?

Allocation by quantity gives precise control before work starts on the floor.

• Prioritise orders by promised date or service level
• Reserveer gedeeltelijke hoeveelheden wanneer slechts een deel van een regel beschikbaar is, voltooi dan later het resterende saldo.
• Vermijd dubbele toewijzing door toezeggingen expliciet te maken in het WMS

Allocation states are visible in Clarus so supervisors and pick teams share the same view of what is committed and what remains open.

Hoe worden labels, tracking en zendingupdates afgehandeld?

Labels and tracking are central to a clean buyer experience and reliable partner performance.

• Label data where you need it
  Clarus stores the fields required for accurate printing and reconciliation alongside the relevant order lines.
• Tracking returned to VirtualStock
  When a parcel is despatched, Clarus posts the tracking reference and carrier details with the shipment confirmation.
• Nauwkeurigheid op lijnniveau
  Confirmations match the items actually packed, which supports clear communications and accurate reporting to partners.

If you use multiple carriers, Clarus records the service used and the tracking reference per parcel so VirtualStock receives the correct details.

How does inventory synchronisation work across VirtualStock and other channels?

Clarus WMS treats the warehouse as the source of truth for stock on hand. When you pick and despatch, Clarus adjusts on-hand and available quantities, then posts updated availability to VirtualStock. If you also connect other channels, Clarus applies the same logic to each integration to help prevent oversell events. If you operate multiple locations, Clarus can reflect location-specific stock and publish the right totals to VirtualStock in line with your listing strategy.

What data is exchanged between VirtualStock and Clarus WMS during the order lifecycle?

The integration focuses on the fields teams use every day.

• From VirtualStock to Clarus
  Bestelkoppen, koper- en leveringsgegevens, service selecties waar van toepassing, en artikelregels met hoeveelheden.
• Binnen Clarus
  Toewijzing per hoeveelheid, pick & pack bevestigingen, labelgegevensvelden en trackingreferenties.
• From Clarus to VirtualStock
  Verzendbevestigingen met trackingnummers, fulfilmentdetails op regelniveau en updates over de voorraadbeschikbaarheid.

Want a WMS that integrates directly with VirtualStock?

Connect your VirtualStock account to Clarus WMS, let orders, tracking and inventory sync, and manage fulfilment in one place. If you would like to see the flow end to end, request a demo and we will walk through connection, allocation by quantity, picking, labelling and despatch.

Veelgestelde vragen

What data syncs between Clarus WMS and VirtualStock?
Clarus receives VirtualStock sales orders with buyer, delivery and line-level details. Clarus returns shipment confirmations with tracking numbers and updates inventory availability. Label data and order line information are shared so labels and confirmations match what was packed.

Kan ik voorraad toewijzen voordat ik bestellingen naar de werkvloer stuur?
Ja. Allocatie per hoeveelheid gebeurt in Clarus WMS. U kunt volledige orders of individuele regelhoeveelheden toewijzen vóór het picken, waardoor de voorraad wordt gereserveerd en per ongeluk dubbele allocatie wordt voorkomen.

Hoe vaak synchroniseren updates tussen systemen?
Bestellingen, tracking en voorraad synchroniseren zodra de verbinding actief is. Verzendingbevestigingen en tracking worden geplaatst na verzending, en voorraadupdates volgen de afhandelingsgebeurtenissen. Als u gedefinieerde intervallen nodig heeft voor governance, kan het Clarus-team het schema voor uw account bevestigen.

Heb ik een ontwikkelaar nodig om de integratie te beheren?
No. The integration is provided natively in Clarus WMS. You connect your VirtualStock account, set preferences and begin syncing. There is no third-party middleware or custom code for a standard setup.

Wat gebeurt er als de bestelgegevens veranderen na het synchroniseren?
If a VirtualStock order changes before despatch, Clarus receives the update and shows it in your dashboard. You can adjust allocation by quantity or packing as needed. When you complete the shipment in Clarus, the final status and tracking are sent back to VirtualStock with the correct line-level detail.

Clarus WMS provides a clean integration with VirtualStock that focuses on the essentials, orders in, allocation by quantity, labels and tracking out, and inventory kept in sync. Setup is simple, controls are clear and the workflow supports day-to-day fulfilment without unnecessary complexity.