Clarus WMS connects directly to Magento so ecommerce and operations teams can manage orders, stock and despatch from one place. Once connected, Magento sales orders pass into Clarus, you allocate by quantity in the WMS, and shipment confirmations with tracking flow back to Magento. Inventory availability is kept in sync so product pages stay accurate. Label data and sales order line information are shared between systems for clean packing and consistent customer updates. No third-party middleware or coding is required.
What are WMS integrations with Magento and how does Clarus support them?
A WMS integration with Magento links your online storefront to the warehouse processes that control fulfilment. The pattern is straightforward, orders in, controlled allocation and fulfilment in the WMS, then tracking and stock updates out.
Clarus WMS supports this in a dependable, warehouse-first way:
- Sales order pass-through from Magento to Clarus
New Magento orders arrive in Clarus with order headers, customer and delivery details, and full line items with quantities, ready for allocation and picking. - Allocate by quantity in Clarus
Operations allocate stock at order or line level before work reaches the floor. This keeps reservations explicit and prevents accidental double allocation. - Label data and sales order line information shared
Clarus stores required label data next to the relevant order lines so labels and confirmations match what is actually in the parcel. - Orders, tracking and inventory kept in sync
At despatch, Clarus posts shipment confirmations with tracking back to Magento and updates available inventory to reflect warehouse reality.
The outcome is a WMS-led workflow that keeps storefront activity aligned with what is physically possible in the warehouse.
How does Clarus manage order and inventory syncing with Magento?
Clarus WMS focuses on the essential data paths that keep operations predictable and supportable.
Inbound to Clarus WMS
- Magento sales orders import with buyer details, delivery addresses and line items with quantities, plus notes relevant to packing.
- Order status visibility in Clarus shows new, in progress and completed orders in one view for easier triage.
Within Clarus WMS
- Allocation by quantity reserves the items you intend to ship and gives supervisors and pick teams a clear view of commitments.
- Picking and packing follow your configured workflows, including scanner confirmations where used.
- Label generation uses shared label data and line context so documents and carrier labels reflect parcel contents.
Outbound back to Magento
- Shipment confirmations including tracking numbers are posted when you despatch.
- Inventory updates adjust available stock after picks, receipts and adjustments.
- Line-level fidelity is preserved so what you fulfil is what Magento records.
This focused approach reduces moving parts and helps teams run at pace without losing control.
Is any development work needed to set up WMS integrations with Magento?
No. The Magento connection is provided natively in Clarus WMS. You authorise Clarus with your Magento store, confirm permissions for order import and stock export, then select a small set of operational preferences. There is no middleware to host and no custom scripts to maintain for a standard deployment. If your organisation prefers staged rollouts, you can connect a test environment first, validate order import and updates, then connect live when ready.
What’s the fastest way to connect Clarus WMS to Magento?
Setup follows three clear steps and is designed to be simple:
- Connect your Magento store to Clarus
Authorise Clarus WMS with your Magento credentials and confirm the required scopes. - Orders, tracking and inventory begin syncing
New Magento orders appear in Clarus. When you complete shipments, tracking and confirmations post to Magento, and inventory availability updates follow. - Manage everything from one dashboard
Allocate by quantity, run picks, print labels and confirm despatch in Clarus. Monitor orders, tracking and stock across channels from one place.
No third-party middleware or coding is required for the standard flow.
How does allocation by quantity help with Magento fulfilment?
Allocation by quantity provides precise control before work starts on the floor.
- Prioritise orders by promised date or service level.
- Reserve partial quantities when only part of a line is available, then complete the balance later.
- Avoid double allocation by making commitments explicit in the WMS.
Allocation states are visible in the Clarus dashboard so supervisors and pick teams share the same view of what is committed and what remains open.
How are labels, tracking and shipment updates handled for Magento?
Labels and tracking are central to a clean buyer experience and reliable customer service.
- Label data available where needed
Clarus stores the label fields required for accurate printing and reconciliation alongside line-level detail. - Tracking returned to Magento
When you despatch, Clarus posts the tracking reference and carrier details with the shipment confirmation. - Line-level accuracy
Confirmations match the items actually packed, which supports clear messaging to customers and accurate reporting.
If you use multiple carriers, Clarus records the service used and the tracking reference per parcel so Magento receives the correct details.
What operational visibility does Clarus WMS provide for Magento?
The integration provides the views operations leaders use every day:
- Unified order board for new, allocated, picking and shipped Magento orders with filters for date range and service.
- Stock views showing available, allocated and on-hand quantities to inform allocation decisions.
- Exceptions that flag orders which cannot be fully allocated so you can replan or expedite replenishment.
- Despatch and tracking reports summarising shipped orders and carrier references for customer service follow-up.
Any time saving will vary by operation, treat figures as estimates, however teams typically find it simpler to run storefront fulfilment from one WMS dashboard once connected.
How does inventory synchronisation work across Magento and other channels?
Clarus WMS treats the warehouse as the source of truth for stock on hand. When you pick and despatch, Clarus adjusts on-hand and available quantities, then posts updated availability to Magento. If you also connect other channels, Clarus applies the same logic to each integration to help prevent oversell events. If you operate multiple locations, Clarus can reflect location-specific stock and publish the right totals to Magento in line with your listing strategy.
What data is exchanged between Magento and Clarus WMS during the order lifecycle?
The integration concentrates on the fields warehouse and customer service teams use every day.
- From Magento to Clarus
Order headers, customer and delivery details, service selections where applicable, and line items with quantities. - Within Clarus
Allocation by quantity, pick and pack confirmations, label data fields and tracking references. - From Clarus to Magento
Shipment confirmations with tracking numbers, line-level fulfilment details and inventory availability updates.
By focusing on these fields, the flow remains stable and predictable.
Want a WMS that integrates directly with Magento?
Connect your Magento store to Clarus WMS, let orders, tracking and inventory sync, and manage fulfilment in one place. If you would like to see the flow end to end, request a demo and we will walk through connection, allocation by quantity, picking, labelling and despatch.
FAQs
What data syncs between Clarus WMS and Magento?
Clarus receives Magento sales orders with customer, delivery and line-level details. Clarus returns shipment confirmations with tracking numbers and updates inventory availability. Label data and order line information are shared so labels and confirmations match what was packed.
Can I allocate inventory before sending orders?
Yes. Allocation by quantity happens in Clarus WMS. You can allocate full orders or individual line quantities before picking, which reserves stock and avoids accidental double allocation.
How often do updates sync between systems?
Orders, tracking and inventory sync once the connection is active. Shipment confirmations and tracking are posted after despatch, and inventory updates follow fulfilment events. If you need defined intervals for governance, the Clarus team can confirm the schedule for your account.
Do I need a developer to manage the integration?
No. The integration is provided natively in Clarus WMS. You connect your Magento store, set preferences and begin syncing. There is no third-party middleware or custom code for a standard setup.
What happens if order details change after syncing?
If a Magento order changes before despatch, Clarus receives the update and shows it in your dashboard. You can adjust allocation by quantity or packing as needed. When you complete the shipment in Clarus, the final status and tracking are sent back to Magento with the correct line-level detail.
Clarus WMS provides a clean, warehouse-first integration with Magento. Sales orders pass through, you allocate by quantity in the WMS, labels and tracking are handled alongside packing, and inventory stays in sync. Setup is simple, control is clear and the workflow supports day-to-day fulfilment without unnecessary complexity.